About Procurement
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istockphoto/shotbydaveProcurement for the United Nations University’ entities in Bonn is implemented by the Procurement Department following the procurement rules, regulations, procedures and instructions from the United Nations Procurement Division (UNPD). These procurement rules aim to seek the best value for money as well as cost-efficient, professional, high-quality and environmentally friendly goods and services in a fair and transparent manner.
The procurement activities of UNU Bonn cover a wide range of education, training and consulting services, printing and publishing services, office equipment, ICT equipment and services, design services, conference equipment and services, field needed supplies, general office supplies, furniture and various other requirements.
Sustainability
Sustainable development, as defined by the United Nations in 1987, is development that meets the needs of the present without compromising the ability of future generations to meet their own needs. Therefore, in order to mitigate the impact on the future, and to set an effective example as the leader in global sustainability, the United Nations commits to becoming the first climate neutral public organization.
UNU Procurement is committed to green procurement and fulfilling its environmental responsibility when selecting goods and services. UNU Bonn procures services and goods from carbon neutral vendors or vendors who specialize in environmentally friendly material. We follow various international standards such as the ISO, FSC and Climate Neutral standards. Vendors who produce goods through environmentally friendly material or with Climate Neutral certification are particularly encouraged to participate in UNU´s procurement activity.
Social Responsibility
All suppliers providing services or delivering goods must follow the United Nations General Terms and Conditions for Contract, which sets out regulations to prevent child labour, sexual exploitation and ensures the rights of workers.
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The UNU Bonn procurement department follows the procurement manual of the United Nations Procurement Division, which is set forth in the United Nations Financial Regulations and Rules (UNFRR).
General
As defined by the United Nations, procurement is the overall process of acquiring goods, services and works till the end contract of asset. UNU Bonn ensures the following principles during procurement activities:
- Best value for money
- Fairness, integrity and transparency
- Effective international competition
- Interest to the United Nations
In this context, the United Nations University – Vice Rectorate in Europe implements the following policies:
- Encourage suppliers to register with UNGM and UNU to obtain tender notices
- Sources both internationally and locally from UNU Vendor Roster, UNGM, other Vendor Rosters of the United Nations organizations, government, local industrial bodies and other sources to ensure international effective competition and fairness
- Procures goods and services through detailed and well designed specifications and terms of references and effective evaluation criteria to ensure best quality and best value for money wherever possible
- Implements effective contract and supplier relations management
- Ensures zero tolerance policy and ethics in the procurement activities and suspends companies that do not adhere to the highest ethical standards
Ethics & Integrity
UNU implements the highest ethic and fairness policy when doing business. Vendors can find the supplier codes of conduct under Information for Suppliers. The procurement department serves as the office of oversight for procurement and staff members of UNU are responsible for ensuring and maintaining integrity and ethics when treating suppliers and during the procurement process. All suppliers doing or intending to do business with UNU should follow the highest ethical standards throughout the whole procurement process (bidding till end of contract).
The zero tolerance policy for unethical behaviour and corrupt practices includes:
- Bribery
- Extortion or coercion
- Fraud
- Collusion
UNU will reject and suspend vendors who perform unethical practices.
Bid protest
Suppliers may complain to the Programme Operations Associate Barbara Solich, solich@vie.unu.edu, when they feel unfairly treated under a solicitation, evaluation or contract
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Below are some of the resources on UNU Procurement Policies:
For the interest of doing business with the United Nations, suppliers can also visit the following websites:
United Nations Procurement Division (UNPD)
United Nations Global Marketplace (UNGM)
United Nations University Centre Procurement (UNU)
United Nations Development Programme (UNDP)
United Nations Office for Project Services (UNOPS) -
For more information:
Leo Tanangco
Procurement Focal Point
tanangco@vie.unu.edu